At UC Davis, the Sponsored Programs Office (SPO) and the Office of Graduate Studies (OGS) are responsible for reviewing and submitting proposals to external sponsors/funders.

Please note that SPO and OGS have a 5-business day rule for review and submission prior to a funding agency’s due date.

A Notice of Award (NoA) is issued when a funding agency decides to fund a proposal. SPO and OGS are responsible for award acceptance, review, negotiation and execution on behalf of the UC Regents.

A PI (faculty/graduate student) who receives an award notice directly from the funding agency should forward it to SPO or OGS so that the award is appropriately handled.

SPO or OGS will upload the executed award notice in CAYUSE SP so that Contracts and Grants Accounting (CGA) can proceed with fund number set-up and assignment.

PIs and departmental contracts and grants analysts will receive email notifications from CGA to set up expense accounts for recording financial transactions for the research (see award checklist).