The institution has the fiduciary responsibility to ensure that the funding is appropriately used for the performance of the project while the PI (faculty/graduate student) is the primary individual responsible for carrying the scope of the research project. 

The PI, together with his/her departmental contracts and grants analyst and CGA must ensure funds are spent in accordance with the approved budget. Project expenses must be allowable, allocable and reasonable.

When in doubt, seek and document the funding agency’s prior approval prior to charging the expense to the project.

In general, the award close-out process should begin 90 days before the project end date and a PI and his/her departmental contracts and grants analyst will receive email notifications from CGA.

A PI and his/her departmental contracts and grants analyst should do a fiscal review of the project’s expenditures and make the necessary corrections.

A No-Cost Time Extension may be requested if the project’s scope is not yet completed.