To allow sufficient time for the Contracts & Grants Analyst to assist with the proposal development process, please provide the following elements at least 14-business day prior to the proposal due date.
Sponsors' or Agencies' Guidelines
(Request for Proposals (RFPs), Request for Applications (RFAs), Funding Opportunity Announcements (FOAs), Broad Agency Announcements (BAAs) and Sponsors' Specified Solicitations)
- Please send a copy of the guidelines to your department-assigned Contracts & Grants Analyst for review.
- Contact Yoke Dellenback if you are a faculty from the following departments or programs
- Departments: Communication, Economics, History, Linguistics, Political Science, Philosophy, Science & Technology Studies
- Programs: The History Program, Jewish Studies, Hemispheric Institute on the Americas, East Asian Studies
- Contact Sahskkia Saballos if you are a faculty from Anthropology/Sociology/Middle East South Asia Studies or if you are a graduate student from the following departments or program
- Departments: Anthropology, Communication, Economics, History, Linguistics, Political Science, Philosophy, Sociology, Science & Technology Studies
- Program: Middle East South Asia Studies
- Please see Contact List if you are a faculty or a graduate student from other departments in the College of Letters & Science.
- Contact Yoke Dellenback if you are a faculty from the following departments or programs
- Please review sponsor's guidelines and follow guidance on formatting, font type & size, line & character spacings, page limits & margins, file-naming conventions, and etc.
- For graduate students, additional information is available on the Office of Graduate Studies website. Please see External Fellowships.
- If you are a faculty or graduate student who has received a fellowship, please see process flow for guidance.
Budget and Budget Justification
- If you have a preliminary budget, please send it to your assigned Contracts & Grants Analyst for review to ensure compliance with sponsor's and institution's guidelines.
- If you do not have a preliminary budget, please send a list of proposed budget items to your assigned Contracts & Grants Analyst for budget development to ensure compliance with sponsor's and institution's guidelines.
- While SPO does not require a detailed budget for NIH modular budget submission, please provide a detailed budget and budget justification for internal purposes.
- F&A rate agreement - (documentation must be provided if the federally negotiated rate is not being used.) SPO will submit a F&A waiver to UCOP.
- Composite benefit rates must be used on all proposals.
- To formulate a budget justification, please see Examples of Budget Justification Language and Proposal Component Samples for assistance.
Cost Sharing/Matching Fund
- Please refer to campus' cost sharing/matching fund requirements only when the sponsor requires it.
- Please identify sources of cost share/matching fund.
- Please also see College of Letters and Science's guidance on cost sharing/matching fund.